“Let all the records be had in order, that they may be put in the archives.” D&C 127:9

Follow the steps below to learn how physical and digital records are stored in dedicated preservation facilities and systems.

1. Preserve records of enduring value in dedicated preservation facilities and systems

Records of enduring value are stored in dedicated preservation facilities and systems. These facilities allow for records to be housed according to conservation and preservation best practices and industry standards. The Church History Department maintains several facilities dedicated to the physical and digital storage of records. These facilities have state-of-the-art environmental and physical controls to ensure the appropriate storage of digital and physical records.

2. Maintain proper environmental and geographic conditions for long-term preservation

The type of record, whether it be digital or physical, determines where and how the record will be stored. The Church History Department has facilities and systems that allow for a record to be stored in environmentally ideal conditions for that type of record. The facilities and systems maintain the appropriate environmental and geographical conditions for long-term preservation of physical and digital records. The facilities are monitored on a continuous basis to ensure compliance with the appropriate standards for the record types that are being stored in that facility or system. The Department has implemented processes, systems, and tools to ensure the correct physical and intellectual controls to govern and control access to the records.

3. Provide appropriate physical and intellectual controls of records

An important aspect of preservation is the physical and intellectual controls of a record. When a record is preserved, physical and intellectual controls are applied to a record. These controls govern where, how, and by whom a record can be accessed, shared, and reused. These controls exist for both digital and physical records.