Projector Setup Guide

Last Updated: 17 September 2019 at 10:12


Because meetinghouse projectors will vary, the purpose of this article is to provide a generally applicable guide for setting up any meetinghouse projector and connecting a variety of media sources to it.

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Required Equipment

  • Projector
  • Small table or projector stand
  • Screen—portable or installed
  • Power cable and sufficient extension cord
  • Gaffer tape or cord cover for traffic areas
    Note: do not use duct tape, as it will leave a sticky residue on cables and flooring.
  • Audiovisual (A/V) cables to connect to media source (depending on connection type)
  • Audio amplification method (for example, using a “crab box” or installed 3.5mm audio wall jack to connect to sound system, connecting to sound system via satellite cabinet, or using computer speakers)

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Initial Projector Placement

Place the projector as directly in line with the screen as possible, but be considerate of the speaker so it does not shine in their eyes and they will not obstruct the image. Adjustments can be made to compensate for off-center placement and tilting of the projector (detailed in “Projector Adjustment” below).

In chapels, place the projector on either a:

  1. Table or projector stand placed behind the pulpit (if space is available).
  2. Space next to the pulpit.

In auxiliary rooms, follow similar principles for placement:

  • Avoid placing in direct line of the presenter.
  • Use a table or projector stand.
  • Make a buffer zone where no one is seated to avoid obstructing or bumping the projector.

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Projector Start-up

Connect the projector to the power outlet, and turn on the projector. Some power buttons must be pressed and held for a few seconds. After the projector warms up, the projector will likely show a solid-color screen with the input name in one of the corners. If you do not see anything, check that the lens cap is removed or the sliding cover is open.

When adjusting or fine-tuning the projector image, it is best to display media that is similar to what will be shown at the event.

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Connecting a Media Source 

Available inputs and their locations on a projector will vary. Identify which of the following inputs are available on your meetinghouse projector compared with the outputs on the media source (laptop, DVD player, media player, mobile device, or chapel video feed from satellite cabinet)

1. HDMI—high resolution (both video and audio)

Typically found on Blu-ray players, new laptops, and mobile devices (may require correct adapter or cable)

2. VGA—high resolution (video only)

Typically found on Windows laptops and PCs (will require separate audio cable)

3. Composite—standard resolution (yellow = video, red and white = left- and right-channel audio) 

Typically found on DVD players and satellite cabinet video feeds in chapels. 

Note: meetinghouse coaxial connections can be converted to this connection type as well.

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Connecting Audio with Projectors

In a chapel:

Connect the audio output from the source to the chapel sound system via a nearby microphone jack using either the:

  • Multiple-input adapter, or “crab box.”
  • Installed wall jack with 3.5mm audio input (where available).

A media source can also be plugged into the A/V distribution system in the satellite cabinet. Projectors would then access the video via coaxial or composite outputs throughout the building. 

Learn more about how to easily switch between sources (for example, laptop, satellite, and other devices) using the AVDH-1.

In auxiliary rooms:

Connect the audio output from the source to the room sound system via a nearby microphone jack using either the:

  • Multi-input Adapter, or “crab box.”
  • Installed wall jack with 3.5mm audio input (where available).

Alternatively, portable speakers may be plugged into the audio-out portion of the projector or media source.

Note: VGA connectors and cables do not carry audio; this connector carries only video signal. Therefore, audio will need to be connected directly to the headphone jack of a laptop or computer.

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Projector Adjustment

Many projectors have functions to adjust for various distances and angles of projection. The most commonly available adjustments include zoom, focus, projector tilt, horizontal keystone, and vertical keystone.

The following examples may help in identifying what adjustments are needed to fill the projection screen with a clear and nondistorted image. 

Zoom Adjustment Needed

Zoom Controls are typically near the projector lens. If range of adjustment is not sufficient, move the projector farther back to enlarge or closer to shrink projection size, then fine-tune with the zoom and focus.

Focus Adjustment Needed

Most projectors feature a manual focus control ring (or menu controls). Simply adjust the ring right or left until the image is crisp. Look at the clarity of small text on the image when adjusting the focus.

Note: focus will need to be readjusted after any additional changes to position, zoom, or keystone are made.

Tilt Adjustment Needed

Adjust the angle of the projector by raising or lowering the front leg of the projector. If this is not sufficient, try placing a sturdy item under the leg for additional tilt. 

Horizontal Keystone Adjustment Needed

Adjusting the horizontal keystone will compensate for a high or low projector angle, widening the top or bottom to fill the screen evenly. The capability and location of these controls will vary by model and are usually found in the menu or as dedicated controls on the projector.

Vertical Keystone Adjustment Needed

Adjusting the vertical keystone will compensate for the projector being off center from the projector screen. The capability and location of these controls will vary by model and are usually found in the menu or as dedicated controls on the projector.

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Post-event Care

After powering down the projector:

  • Allow several minutes for cooling before unplugging the projector. 
  • Be sure to close the sliding lens cover or replace the lens cap when finished.
  • Store the projector and associated cables in a carrying case.
  • Store the projector in a secure area, such as the materials library.


For additional support, contact the Global Service Center.

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