Setting Up an Online Class in WISE for Seminary

Step 1: Verify Student Information

In order for students to be enrolled in a class in Canvas and to access the system, we must have their Church Account ID and their email address (which must be connected to their membership record number [MRN]). Only students are allowed to take this step. Do not collect this information manually.

a)    Ensure that all students have logged in to account.ChurchofJesusChrist.org and have verified that their MRN and current email address are showing in the system.

b)    Ensure that all students have logged in to mySeminary.ChurchofJesusChrist.org and have entered or verified their email address, text number, and text country.

Step 2: Create the Online Class

You will be creating a single online class for all of the students in your program. Each teacher will have access to this class and be able to engage with and monitor the students from there.

a)     In WISE1, click the Classes tab and click Add Class.

Step 3: Enter Class Information

a)    Select Online / Covid in the Class Type field. (This is the option to set up a temporary online class for this semester.)

b)    Fill out the rest of the fields as you would for another class. In the Teacher field, please select the program administrator. For the period, either select an existing period or, if needed, create a new period in WISE2 if none are available (please see instructions in WISE2 on how to do this). Select the start and end date (enter the dates for your term), country, and materials and spoken language. Then click Save.

This will then create the class in WISE and create the course in Canvas.

Step 4: Schedule Students into the Online Class

Remember, you will be creating one online class for your entire program. All of the students from your program will be in this one class, and all teachers will have access to this class in Canvas to monitor participation and in WISE to mark attendance.

a)    Click the Copy Class link for the online class.

b)    Select your previous term.

c)    Select the first teacher on the list under the Select Class field.

d)    Click Copy in the upper right-hand side of the screen.

If you receive an error message, you may ignore it—the process is already running.

You will repeat step 4 until you have copied over the enrollments of each teacher in the list into the online class.

Step 5: Sync Your Scheduled Students with Canvas

a)    Click Classes and select the new online class. Students should automatically be placed into the Canvas class. If needed, you can select Schedule and click Sync—this will place these students into Canvas.

Step 6: Schedule Missing Students

The previous step should enroll the majority of your students into the class in WISE as well as into Canvas. However, if they have recently joined your program or if they did not have their email address and Church Account ID entered into mySeminary, then you will need to manually enter them into the class. (An easy way to identify these students is to have teachers compare their rolls for their current classes with the roll for this online class.)

a)    Click the Classes tab, select the online class, and then click Schedule.

b)    You will now need to look up the students you need to add by either their Church Account ID (Church Account username) or their name and birth date.

c)    When you have added the students, click Sync and then Save.

Nonmember students would be added the same way after they have created a Church Account. If they haven’t done this already, they will need to visit account.ChurchofJesusChrist.org and create a Church Account. However, you will need to manually enter their Church Account ID onto their student profile page in WISE (logging in to mySeminary will not work for these accounts).

Step 7: Enter Teachers

Teachers will need to have access to Canvas (a user account) and be enrolled in the Canvas class as a seminary teacher in order to be able to work with their students.

a)    The original teachers should be copied over from when you copied the classes. If, however, the teachers do not have the access they need, then click the Online tab and click Add Users. Select Program Employees in the search bar, and click the magnifying class.

This will load the teachers that you have in your program.

b)    Select the first teacher on the list, and click the plus button. Repeat this for each teacher in your program. This creates the Canvas user account for each teacher.

c)    The second step in this process is to enroll any additional teachers as a “Seminary Teacher” as needed in the Canvas class.

d)    As the administrative assistant, log in to Canvas using your Church Account username and password (silearn.ChurchofJesusChrist.org).

e)    From the dashboard, select the tile for the program level class that was created for Book of Mormon 1.

f)    Select People from the Navigation menu.

g)    Select the +People button.

h)    Add each teacher using his or her email address. Select Seminary Teacher as his or her role, and then select Next.

i)    If you see the green check indicating that it found the user account of the teacher you are wanting to add, select Add Users.

j)    If you see the red warning sign, this indicates that it could not find the user account of the teacher you are wanting to add. Select Back and make sure you have the correct email address. Do not select Next on this warning page; it will not correctly add the teacher.

Step 8: Grant Permissions

Each teacher will need to see this class in WISE and have access to the course in Canvas.

a)     Have your program administrator click the Programs tab, click Faculty, select a faculty profile, and then edit. They should ensure that the second checkbox is checked for each teacher.

Where Do I Go for Help?

If you need help working through this process or within Canvas, please reach out to our team at wise-feedback@ChurchofJesusChrist.org. Please include “NEW ONLINE” in the subject line.

For additional training on how to use Canvas, you may view multiple training videos and documents at silearn.ChurchofJesusChrist.org. You may also search this site for additional help.

Canvas website: silearn.ChurchofJesusChrist.org

WISE website: wise.ChurchofJesusChrist.org