Webcast Policies and Guidelines

Last Updated: 2 July 2019 at 11:39

Meetinghouse webcasts should be managed under the direction of stake and area presidents. Meetinghouse webcasts should only be used for Church-sponsored meetings or events. Review the sections below for more information on roles, responsibilities, cost ownership, and usage.

Official Church Communication

General directions regarding the use of cameras, recordings, and technology in chapels can be found in Handbook 2: Administering the Church (2010), 18.3.1; 21.2.10.

Roles and Responsibilities

Many people may be involved in supporting a successful webcast. The table below lists the roles and responsibilities of some of the key people involved. There may be some shifting of responsibilities based on local situations.

Role Responsibility
Stake or Area President
  • Approves use of meetinghouse webcast for the stake (U.S. and Canada) or area (outside the U.S. and Canada).
  • Provides approval and budget for the purchase of meetinghouse webcast components.
  • Ensures meetinghouse webcast technologies are used for appropriate purposes according to direction sent out by the Presiding Bishopric’s Office.
Technology Specialist
  • Conducts the technology assessments of local buildings for meetinghouse webcasts.
  • Manages the meetinghouse webcast components.
  • Becomes familiar with meetinghouse webcast components, documentation, and processes.
  • Conducts proper testing before webcast events occur.
  • Trains others who will be involved in supporting webcast events at both broadcast and receiving locations. 
Facilities Manager (FM)
  • Understands the requirements for webcasting and answers any questions the local unit leaders might have.
  • Suggests ways to minimize the amount of additional equipment needed to support meetinghouse webcasts.
  • Approves and coordinates any permanent equipment installations or building modifications.
Global Service Center (GSC)
  • Provides second level technical support for questions related to meetinghouse webcasts. See Global Service Center.

 

Budget and Costs

The local unit pays for meetinghouse webcast components (e.g., video camera, cables, audio mixer and tripod) from the local unit operating budget or from other area funds as determined by the area presidency.

Standard meetinghouse items used during webcasts (including an encoding device, projectors, portable projection screens, and draperies) that are part of the meetinghouse standard configuration should be purchased, installed, and inventoried by the facilities managers responsible for the meetinghouse as available budgets allow.

Usage Guidelines

Handbook 2: Administering the Church, 21.2.10, states that meetings or events held in the chapel are to not be broadcast over the internet. The exception is webcasting when approved by the stake president (see 18.3.1). Webcasts should not be used to broadcast ordinances such as baptisms or the administration of the sacrament.

Meetinghouse webcasts are intended to be used to broadcast events from one Church building to other Church buildings. Webcasting to locations other than Church buildings should only be done under the direction of the event's presiding authority.

Recording

The policy on photography and video recording in chapels does not apply to streaming events such as stake conference. It is acceptable to stream events using meetinghouse webcast technology; however, stake technology specialists should ensure that events originating in the chapel are not recorded. An event that includes the participation of a General Authority should also never be recorded.