A technology specialist should verify that all software used on administrative and family history center computers complies with the guidelines below.
When it comes to third-party software, the Church recommends using free software applications like OpenOffice when possible to keep costs down and to reduce the burden of keeping license agreement records. There is no prohibition against purchasing third-party applications or receiving donations of software, as long as the unit adheres to the license agreements and keeps physical copies of the license certificates in the clerk’s office. In the case of donated software, the donor must provide the software license certificate and confirmation that they have either uninstalled the software from or have never installed it on other computers.
When purchasing software, copies of the proof of purchase must be emailed to ITAssetManagement@ldschurch.org. Please include the unit number where the software will be used and the contact information of the individual who purchased it.
The software products listed below are optional, but they have been used by many clerks. These products are free and do not require licenses. Other software products may be used as long as the guidelines above are followed.
Office software can enable a clerk to perform many useful tasks using features not available in Church-supplied software. Word processing and spreadsheet software is particularly helpful for clerks. The applications most commonly used by clerks are:
- OpenOffice: An office suite similar to Microsoft Office consisting of word processor, spreadsheet, and presentation applications. It is compatible with all other major office suites and is free to download, use, and distribute. Large updates are pushed out annually.
- LibreOffice: Originally based on OpenOffice, LibreOffice is updated more frequently and is generally more similar in look and feel to Microsoft Office. LibreOffice is also free to download, use, and distribute.
- Microsoft Office: Due to high costs, the Church does not recommend purchasing Microsoft Office software with budget funds. Open-source office suites can perform all the essential functions of Microsoft Office.
- Microsoft Works: For a time, the Church made a specially licensed version of Microsoft Works available to units. This practice has been discontinued, and the Church now recommends the use of open-source office suites.
All Church-owned computers will ship with Internet Explorer installed. The use of other browsers is authorized.
- Chrome: An internet browser developed by Google.
- Firefox: An internet browser developed by Mozilla.
- Microsoft Edge: A new browser developed by Microsoft specifically for Windows 10.
- Adobe Reader: A program that allows you to view and print PDF files.
- Foxit Reader: A lightweight alternative to Adobe Reader for viewing and printing PDF files.
- CutePDF: A print driver that allows documents to be saved in PDF file format and stored on the hard drive rather than printed in order to save paper and toner.
- Adobe Flash Player: A plug-in that allows certain types of content to display correctly in your internet browser.
- PhotoScape: Free photo editing software. Provides features such as crop, straighten, red-eye removal, add text, retouch, and so forth. With this software you can prepare photos of ward or branch members to post on a meetinghouse bulletin board or to upload to the unit’s online directory on LDS.org.
- All Church-owned desktops ship from the manufacturer with a Microsoft operating system (OS) installed. Supported versions are Windows 10 Professional and Windows 7 Professional.
- New Windows 10 computers come licensed from the manufacturer; however, these licenses are now stored digitally on the device. No visual indication may be present. Computers which completed the Windows 10 upgrade also have a digitally stored license. If the computer requires a reimage, please work with Local Unit Support to be instructed on how to properly reimage the computer.