This article discusses creating professional and effective presentations for use in lessons and training, and selecting a display mode to best suit the type of content being presented.
A well-designed presentation is simple to create and can be a great addition to a lesson or training. Consider the suggestions below to assist you.
- Be consistent in color scheme, font size/color, and image/shape styles.
- Limit the amount of text on a screen; summarize key points.
- Put details / reminders in the notes section at the bottom of the slide.
- Use graphics and images to symbolize ideas, rather than excessive text. This can help participants more easily remember principles taught.
- Be consistent in the transitions and animations used. Excessive animation can also be distracting and difficult to navigate.
- Font size 32 point or higher allows for easy reading.
- Use templates and / or master slides so that design changes can be applied to all the slides easily. This will save a great deal of time and visually tie the whole presentation together.
Presenter View allows improved control of the presentation, while providing the audience a clean view of the presentation. In PowerPoint, navigate to the “Slide Show” Tab and click on the check box next to “Use Presenter View”. When the slide show is started the presenter view allows user to:
- See what their audience is seeing
- See upcoming slides
- Jump to any slide in the presentation
- View / read notes associated with each slide
- Use digital highlighter on the slide
- Blank the slide show temporarily - when focus needs to return to presenter.
(Computer displays presenter view tools while projector just shows the slide show.)
In Windows 7, toggling between display modes is done by holding the windows key and pressing the “P” key until the desired mode is selected. Below are some of the uses and advantages to each mode:
The computer's display is duplicated on the projector. All menus, icons, and navigation are seen by the audience. This is useful for demonstrations where seeing computer navigation is valuable to the audience, like training presentations.
Display space is extended to all displays - like you have double the monitor space. Different programs/ windows can be dragged on to each display. This display mode is effective when switching between different programs (video clips, slideshow, internet page, etc.). It allows you to open the windows, then maximize them or drag them into the second (extended display).